Payroll and Recruitment Assistant (W/M)
Maxime's

Maxime's

  • Head office : 828-850 Madison Avenue
    New York
  • Activity sector : Human Resources
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Type of contract : Apprentice

Activity : Human Resources

Experience required : 2 to 5 years

Payroll and Recruitment Assistant (W/M)

Published on 22/08/2025

Offer description

The Payroll and Recruitment Assistant supports the HR and Payroll Manager with the execution of the weekly payroll, ensuring accurate and timely data is collected in the HRIS. Additionally, is responsible for administering and coordinating key day-to-day HR tasks and assisting with recruitment activities for Maxime’s and Birley Bakery.

Essential Duties & Responsibilities

The essential functions include, but are not limited to the following and may change or be adjusted at any time:

  • Payroll

Ensure all weekly payroll data is accurately entered into Paychex/ Dayforce HRIS.
Follow up with heads of department and employees for any missing information to ensure there are no delays with payroll.
Update details on the HRIS as required.
Be the first point of contact for all payroll enquiries from employees and heads of department.
Assist with the administration of company benefits.
Remain conversant with legislative updates specifically relating to payroll and benefits.
Prepare HR letters including references, bank letters, etc.
Special projects and reporting as required.
Collaborate closely with the Finance team to deliver timely and accurate payroll reports, including regular updates and ad hoc reports as requested to support budgeting, forecasting, and audit processes.

  • Recruitment

Assist the Recruitment Coordinator with updating job descriptions.
Write and update job adverts.
Post job adverts for hourly roles and screen applicants.
Liaise with heads of department to arrange interviews and trails for hourly roles.
Assist with arranging and hosting recruitment fairs.
Cover in the absence of the Recruitment Coordinator
Draft hourly offer letters.
Maintain recruitment tracker of applicants and progress.
Update the daily recruitment report.
Collaborate with the Group People team as required.

Profil

  • 2+ years of experience in recruiting and talent selection in the hospitality industry
  • 2+ years of experience processing payroll in a hospitality business
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Quickly forms and nurtures strong relationships with teammates and candidates.
  • Exude warmth, positivity, and professionalism.
  • General HR knowledge preferred.
  • Bilingual, fluent in verbal, reading and written communication skills in English. Spanish is not required but highly desirable.


PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Ability to be flexible with job demands and open-minded when asked to complete tasks.
  • Ability to work onsite; this is not a remote position.


These physical requirements may be accomplished with or without reasonable accommodation.

Company description

https://www.vendomtalents.com/image/galleries/maximes-loulou07-1658-hero003

Welcome to Maxime’s, the latest creation from renowned club owner and entrepreneur Robin Birley, the visionary behind London’s prestigious private members’ clubs, 5 Hertford Street and Oswald’s.

Join the team at Maxime’s, where timeless elegance meets the vibrant energy of New York City.

Set to open in early 2025 on Madison Avenue, New York, Maxime’s will continue the Birley tradition of excellence, offering members and their guests unparalleled experiences in a setting of comfort, discretion, and sophistication.

The Maxime’s Experience:

Maxime’s embodies the essence of a private house, where members are cared for with the utmost professionalism, warmth, and personality. From an exquisite culinary offering to an extraordinary wine selection, every detail is designed to celebrate outstanding hospitality.

Why join us?

  • Be part of an exclusive opening that combines the legacy of London’s finest clubs with the dynamic allure of New York City.
  • Work in a team that values humility, personality, and passion for creating unforgettable experiences.
  • Quality of life: Consistent schedules with a great work life balance
  • Comprehensive benefits (free on-duty meals, medical, dental, vision, life insurance), wellness perks, retail and activity discounts, and a retirement savings plan.
  • Thrive in an environment that celebrates elegance, attention to detail, and world-class service standards.

 

Your role at Maxime’s:

Whether you’re crafting unforgettable moments in our dining rooms, elevating our wine and food offerings, or supporting operations behind the scenes, your contribution will be integral to our mission of excellence. Step into the world of Maxime’s and join a team dedicated to redefining hospitality in the heart of Manhattan. Be part of something truly extraordinary from the very beginning.

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22-08-2025 • Apprentice • Maxime's • New Yok
Payroll and Recruitment Assistant (W/M)

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